Our Commitment to you
UPDATED AUG 13th 2021
COVID-19 MEASURES EFFECTIVE AUG 7 2021 WITHIN OUR FACILITY
In the interest of keeping our staff and customers protected from Covid-19; Effective 12:01am August 7th 2021, masks will remain mandatory within our facility at all times. We will remain at 50% occupancy but no longer require appointment booking for visits. Members will still be required to maintain 2m distance between whenever possible and self-exclude if you have any symptoms on the Manitoba covid 19 screening tool
We have consulted experts in the fields of medicine, virology, epidemiology, mathematics and statistics as well as surveyed available literature and current events globally to make an evidence-based decision, that we are confident, puts the health and wellbeing of our community first while still allowing our business to grow and recover from the burden of Covid-19 restrictions and closures. These changes will allow us to reintroduce group programming, small group training and bootcamps for fall.
At One Family Fitness Centre we strive to be a contributing member of Manitoba’s health care system. We realise members have been wearing masks in our facility for over a year and thank them for their ability to adapt to any obstacle Covid-19 put in their way. We implemented mandatory mask use before it became mandatory in Manitoba in Summer 2020. To be seen as leaders in health care, it is necessary to align with the overwhelming evidence that supports continued mask use in indoor settings where patrons may remain together in a “prolonged contact” situation.
We thank all our members who have sought out vaccination at their earliest convenience and continue to do so. We acknowledge most of our members are fully vaccinated. And the proportion of vaccinated members exceeds the current numbers of 71% of those aged 12 and up. All our staff are fully vaccinated and will continue to wear masks while working with our members. We will continue to not only monitor Manitoba data, but the broader national and global statistics with respect to Covid-19 and revisit these measures as the situation changes. We encourage members who have not yet been able to get vaccinated to do so in preparation for a potential requirement of vaccination by public health like other regions.
Rest assured we strive to be the industry leaders in protecting the health and wellbeing of our members. We have installed Merv-13 filtration and increased fresh air intake through the HVAC system. Air circulation remains constant with 24-7 operation of the HVAC fan system. The entrance will remain key card access and non-members will continue to be screened before entry. These measures are temporary and will remain in effect until we can determine the trajectory of the delta variant and whether a return to school will result in a wave like last fall. We want to avoid another closure. These measures are safe and effective and will dramatically reduce the likelihood of any closures due to Covid-19 exposures.
Mandatory Physical Distancing in Place; patrons and staff must remain 2m(6ft) apart at all times.
OFFC is required to limit occupancy to 50 per cent of normal business levels; current occupancy at 20 for the facility including staff.
Our Group lessons will restart, classes will be run during non-peak hours to avoid conflicts and be limited to 6 participants.
The following guidelines should be followed by patrons, volunteers and staff:
• Patrons at higher risk of serious illness must consider waiting to return to these facilities or take additional precautions.
• Guidelines for facility entry include:
o managing entry points to maintain physical distancing via controlled access.
• Guidelines for exercise spaces and equipment include:
o ensuring signage is posted for physical distancing and instructions on cleaning equipment;
o members must wash hands with soap and water before commencing their workouts;
o masks will be worn by all staff and trainers while on the floor;
o cleaning equipment before and after using it.
o increased space between machines (or block off every other machine) to stay at minimum two metres apart.
• Guidelines for locker room/washroom facilities include:
o we have single use changing facilities to better promote physical distancing wear masks can't be worn; example while changing or showering
o making a disinfectant spray or wipes available for participants to disinfect locker contact surfaces before and after use; and
o ensuring enhanced and frequent cleaning and disinfection of locker rooms,
as this will be required.
• Food service should follow restaurant guidelines.
• Foutains are for bottle refilling only
Masks are required AT ALL TIMES during your visit to One Family Fitness Centre, these policies and procedures will remain in effect until there is no Covid19 community transmission
ONE FAMILY FITNESS CENTRE WAIVER & INDEMNITY
By accessing our facility, you agree to the following terms and conditions;
I wish to use the gym facilities and gym equipment of One Family Fitness Centre (“OFFC).
In consideration for OFFC allowing my use of the gym facilities and equipment, I acknowledge and agree that:
OFFC does not assume any responsibility for injury or accident that may occur in the gym or as a result of activities conducted in the facility/gym/studio/premises
That my use of gym equipment or participation in activities in the gym may expose me to inherent risks, including accidents, injury, illness or even death. My use of the gym and of the gym equipment is entirely at my own risk. OFFC does not warrant that all equipment is safe and free of defects at all times;
It is my sole responsibility to ascertain the need for medical advice prior to beginning physical activity in the gym;
OFFC is not responsible for the loss, damage or theft of personal property at the gym or otherwise;
I hereby indemnify and save harmless OFFC of and from all liabilities, obligations, damages, penalties, claims, costs (including reasonable professional fees), fines, suits, demands, and actions and causes of action which may be imposed upon or incurred by or asserted against OFFC by reason of my use (or, if I am signing this Waiver & Indemnity on behalf of a child or dependent, their use) of the gym or gym equipment;
I do hereby release and discharge OFFC and its directors, officers, shareholders and employees from all claims, actions, causes of action, suits, debts, agreements, promises, damages, judgments, claims and demands whatsoever, in law or equity (including all claims for attorney fees), which it has ever had, now has, or hereafter can, shall or may have (including claims arising from negligence of OFFC or other users of the gym), which relate to or arise out directly or indirectly of the use of the gym and/or the gym equipment;
OFFC WILL NOT BE LIABLE, WHETHER IN TORT, CONTRACT, OR OTHERWISE, WITH RESPECT TO MY USE OF THE GYM OR GYM EQUIPMENT FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL PUNITIVE, OR EXEMPLARY DAMAGES, INCLUDING BUT NOT LIMITED TO DAMAGES FOR LOSS OR PROFITS. AGGREGATE LIABILITY WILL NOT EXCEED THE AMOUNT OF FEES EARNED BY OFFC IN DIRECT CONNECTION WITH YOUR USE OF THE GYM DURING THE 12 MONTH PERIOD IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO THE CLAIM FOR LIABILITY; and
The terms of this Waiver & Indemnity shall survive indefinitely and shall not be terminated by virtue of my ceasing to use the gym or cancellation of my membership. The terms hereof shall ensure to the benefit of and be binding upon the heirs, executors, legal administrators, successors and permitted assigns of OFFC and myself and any guardians that execute this Waiver & Indemnity.
By entering the facility, I consent to and declare that:
Assumption of the Risk and Waiver of Liability Relating to Coronavirus/ COVID-19
The Novel Coronavirus (COVID-19) has been declared a worldwide pandemic by the World Health Organization. COVID-19 is extremely contagious and is believed to spread mainly from person-to-person contact and COVID-19 virus droplet inhalation. As a result, Federal, Provincial, and local governments and Federal and Provincial Health Agencies have placed restrictions on the congregation of large groups of people unless physical distancing measures can be effectively maintained. One Family Fitness Centre (“OFFC”) has initiated policies and procedures for both staff and members to observe and obey, as specifically mandated by Public Health Authorities and the Government of Manitoba, as preventative measures to reduce the spread of COVID-10; however, OFFC cannot guarantee that infection with COVID-19 may not occur within its premises, despite the safety procedures implemented at its Clubs.
By signing this Document, I consent to and declare that:
1. I acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that I may be exposed to or infected by COVID-19 by attending OFFC and that such exposure or infection may result in personal injury, illness, permanent disability, and death. I understand that the risk of becoming exposed to or infecting for COVID-19 at OFFC may result from the actions, omissions, or negligence of myself and others, including, but not limited to, OFFC Employees, Independent Contractors, Members and Guests;
2. I am not experiencing any symptoms related to COVID-19 infection, I am in good health and I am able to attend OFFC and participate in activities and services OFFC offers;
3. Should I develop any symptoms related to COVID-19 or become infected with the virus, I agree to notify OFFC and immediately stop attending OFFC for a minimum of 14 days, beginning from the date of the onset of initial symptoms and/ or date of confirmed infection. Prior to returning to OFFC and use of its facilities and programs, I agree to provide sufficient evidence that I have been medically cleared of COVID-19 infection (admittance into OFFC will be at the sole discretion of OFFC Management)
4. I have familiarized myself with and I agree to comply with all COVID-19 rules and regulations imposed by OFFC regarding the use of the facilities, equipment and cleaning protocols, including maintaining physical distancing of a minimum of six (6) feet at all times, while in OFFC;
5. I understand that if I do not obey the rules and regulations that are posted in OFFC’s fitness facilities, my membership with OFFC may be suspended or rescinded as a result of the infraction of OFFC rules and/ or regulations (member suspension or revocation will be at the sole discretion of OFFC Management);
6. In consideration of my use of the exercise equipment, programs and facilities provided by OFFC, I expressly agree and contract, on behalf of myself, my heirs, executors, administrators, successors and assigns, that OFFC and its insurers, employees, officers, directors, and associates, shall not be liable for any damages arising from personal injuries (including death) sustained by me, or my guest in, on, or about the premises, or as a result of the use of equipment, programs or facilities, regardless of whether such injuries result, in whole or in part, from the negligence of the company.
7. I voluntarily accept all of the foregoing risks and assume full and sole responsibility for any and all injuries or illness to myself (including, but not limited to, personal injury, illness, disability, and death), damages (both economic and non-economic), claim, liability expense, or losses of any kind, that I may experience or incur, in connection with my attendance at OFFC or participation in OFFC programming, or services (“Claims”). On my behalf, I hereby fully and forever release covenant not to sue, discharge and hold harmless OFFC, the company its insurers, employees, agents, officers, directors, associates, and representatives, of and from any and all liabilities, claims, actions, including demands, damages, costs or expenses of any kind related thereto, rights of action, or cause of action, present or future, whether the same be known or unknown, anticipated, or unanticipated, resulting from or arising out the use of OFFC. I understand and agree that this release includes any Claims based on the actions, omissions, or negligence of OFFC, it’s employees, agents, and representatives, whether a COVID-19 infection occurs before, during or after attending OFFC, use of OFFC equipment or participation in any OFFC programs or services
This agreement may be modified by OFFC at any time and without warming. OFFC has the right to terminate this agreement without cause. The member may terminate this agreement per the “30 day cancellation policy”.
30 Day Cancellation Policy – Terms and Conditions
The member may terminate their agreement at anytime by requesting the cancellation waiver via email at firstname.lastname@example.org
Membership will be terminated effective 30 days from receipt of completed Cancellation Form and member accepts any payment per their signed “agreement” that may be debited within the next 30 days. Should member cancel within the first 90 days of membership, member consents to the early cancellation charges ($50.00+gst) in addition to any recurring charges.
Member will have access until your final paid weeks end. Key cards/FOBs must be returned to the facility before the last day of membership. A $20 fee will be debited for each card not returned. During Covid19 key cards/FOBs can be dropped off at front desk, swipe in and leave card on desk.
Personal Training Contract/Agreement
Congratulations on your decision to participate in an exercise program with One Family Fitness Centre! With the help of your personal trainer, you greatly improve your ability to accomplish your training goals faster, safer, and with maximum benefits. The details of these training sessions can be used for a lifetime.
In order to maximize progress, it will be necessary for you to follow program guidelines during supervised and (if applicable) unsupervised training days. Remember, exercise and healthy eating are EQUALLY important! During your exercise program, every effort will be made to assure your safety. However, as with any exercise program, there are risks, including increased heart stress and the chance of musculoskeletal injuries. In volunteering for this program, you agree to assume responsibility for these risks and waive any possibility for personal damage. You also agree that, to your knowledge, you have no limiting physical conditions or disability that would preclude an exercise program.
By hiring a OFFC coach/trainer/instructor or one of our contractors, you accept full responsibility for your own health and well-being AND you acknowledge an understanding that no responsibility is assumed by the leaders of the program.
Personal Training Terms and Conditions
Personal training sessions that are not rescheduled or canceled 24 hours in advance will result in forfeiture of the session and an additional charge of up to 50 dollars.
Clients arriving late will receive the remaining scheduled session time, unless other arrangements have been previously made with the trainer.
The expiration policy requires completion of all personal training sessions within each month. Personal training sessions are void after this time period. Training sessions are never carried forward.
No personal training refunds will be issued for any reason, including but not limited to relocation, illness, and unused sessions
Code of Conduct
OFFC - Code of Conduct
Access to OFFC Facility There is a minimum age requirement of 16 years to become a OFFC member or 8 years with direct supervision of an adult.
DRESS CODE AND PERSONAL HYGIENE
Dress code–Performing a physical activity in the OFFC facilities requires appropriate clothing and shoes. Short-sleeved t-shirts, shorts, sweat suits and running shoes are allowed. No one may walk around OFFC in sock feet, barefoot or shirtless. Shoes must be worn for resistance training and cardio training.
Some individuals are sensitive to certain strong odours, please limit the quantity of perfume, cologne or other perfumed products that you wear during your workout.
Personal hygiene–Even if personal hygiene is above all a question of health, it is also a determining factor in our relations with others. Persistent unpleasant odours are sufficient reason for a member to be rejected. It is therefore essential to change and wash clothing regularly, after each workout.
· Bring your own towels and take them home.
· Shower must be wiped down after each use
· Member is liable for any damage should a shower be left running
· OFFC and its employees are not responsible for lost or stolen items.
OFFC has lockers available for your convenience and to protect your possessions. You are advised to leave them locked at all times with a padlock. OFFC and its staff hold no responsibility for lost or stolen objects. Members must empty the locker at the end of their workout, or the padlock will be cut at closing time.
A limited number of lockers are available for monthly rental and for the duration of your contract. To inquire about locker rental contact facility management
USE OF CELL PHONES AND CAMERAS
Cell phones are allowed in silent or vibration mode only. Using a cell phone and taking photographs of others are forbidden. We ask you leave the premises to answer or to make a call.
The use of one or more machines at a time is allowed; however, members must share them during the periods of recovery in their routine or by alternating with other members who wish to use them. Please speak to one of our employees if necessary. For reasons of cleanliness, members must wipe off the machines before and after using them. Spray-bottle and cloth are available for cleaning the machines. Take a cloth and use it for your entire workout.
PUTTING EQUIPMENT AWAY AND USE OF DUMBBELLS
All equipment used, such as dumbbells, weights, benches, balls and mats, must be cleaned and put away after use. Staff members reserve the right to remind you of this rule if necessary. Throwing or dropping weights or dumbbells onto the floor is forbidden.
USE OF CARDIO MACHINES
During peak hours, the use of cardio machines is limited to 30 minutes. For reasons of cleanliness, members must wipe the equipment after using it and before leaving it for others. Moist wipes are available for this purpose. Certain treadmills have 30 min limits while others have 60 min limits.
Number of participants–Because class sizes are limited by the capacity of the room, the OFFC administration reserves the right to limit registration for each class. Access will be determined on a first come, first served basis.
Course content and cancellation–The OFFC administration reserves the right to change instructors, schedules and course content according to the rate of participation, the level of client satisfaction or for other reasons. The number of classes offered each session depends on the time of year and the number of registered participants. OFFC does not guarantee that a class will continue from one session to the next.
Absence and replacement of an instructor–If an instructor is to be absent, it is their duty to find a replacement; however, this is not always possible. The OFFC administration will do everything it can to offer the class, but we cannot guarantee that it will take place, and we may be forced to cancel it or propose a different class to those members who are present. This may last for the duration of the search period for a replacement.
CODE OF CONDUCT
RESPECT AND THE CODE OF CONDUCT
Members must behave and speak respectfully to other members and to staff. They must refrain from speaking loudly to avoid disturbing another member's workout. Facility policies and procedures are to be followed at all times.
Violation of the code of conduct may lead to verbal warnings from staff, and a written warning if the situation requires.
Staff members have the right to remind you of a regulation (if it becomes necessary) to inform you of the standards in place at OFFC. They will ask for your cooperation in maintaining them.
If a staff member sees that, despite verbal warnings, a member continues to violate the rules, or in cases of abuse or a serious offense, the OFFC administration will demand in writing that the rule in question be followed. The member will be reminded of the standards in place at OFFC and will be asked to correct any behaviour that violates these internal standards.
If the OFFC administration, through a staff member, sees that, despite the written warning, a member continues to violate a rule, or in cases of abuse or a serious offense, the member will be temporarily or permanently expelled from OFFC and have their membership contract terminated.
It is the policy of the OFFC fitness facility that it’s employees and members have the right to work and enjoy the facilities in an environment free of violence.
Violence is the intentional use of physical force or power, threatened or actual, against oneself, another person, or against a group or community, which either results in or has a high likelihood of resulting in injury, death, psychological harm, maldevelopment, or deprivation.
Acts of violence are not tolerated at OFFC.
Acts of violence may be:
If you have questions or complaints relating to acts of violence at OFFC, please contact facility staff or management.
OFFC is a secure, locked 24-7 facility and as such, never let anyone in the facility.
You may call management if someone is seeking entry.
There is an AED on site and a panic button/silent alarm located under the AED.
Should an emergency occur, call 911 and press the panic button, should it be safe to do so, exit the facility. If the emergency is outdoors, stay calm and wait for police/first responders to arrive.